Step 5 - Implementing the Strategy
- Review the “product definition” and develop a clear understanding of your “features and benefits”;
- Set up a contact management system to track all contacts made during the job search, identify your primary network (strategic connections) with target list(s) and Top 10 list of what you are seeking;
- Develop a secondary network of people within companies on their target list;
- Set up meetings with these people to identify key contacts/decision makers within the target companies;
- Set up meetings with these key contacts and send a resume; and
- Meet to determine if there is a mutual benefit that can be derived from the job-seeker providing a “solution” to the “buyer.”
- Let’s take a more detailed look at each of these functions:
REVIEWING THE PRODUCTReviewing the “product” simply refers to going back over the visioning process we described earlier and distilling the skills and experience outlined into a manageable set of feature and benefit categories from which job seekers can develop statements that will be answers to interview questions (see Interviewing section for a list of questions that will probably be asked). These categories should be backed up with examples from your school/work/life experiences that reinforce the point you’re addressing.
Note: Be reminded how important the restatement of benefits that the “buyer” will derive from your “product” is in creating a positive thought process that the “buyer” goes through in an interview as she/he assesses a hiring decision. If your benefit is not seen clearly, the buyer may have objections to a purchase. (Ask sales people about the importance of clearing away all objections prior to asking for the sale.)
TRACKING YOUR CONTACTS
Setting up a system to manage the contacts that you will use is critical. The type of system is not as important as setting up one that you will use! If you follow the process that will be outlined below, you will be working with well over 100 contacts. Keeping everybody straight and insuring that you are following up appropriately with each will tax your memory so a viable system, whether manual (card file), or automated (an Excel spreadsheet or contact management database) is imperative. From where do these multitudes of contacts come, you ask?
DEVELOPING STRATEGIC CONNECTIONS
This is probably the most important phase of this entire process; the work that you have done prior to this point will be wasted if this next step is not taken. Efforts to reach what many career experts label the “Hidden Job Market” will fail or be relegated to luck if the following are not completed:
- Start with your primary network; close family and friends who will not turn you down when approached for assistance. It doesn’t have to be more than 5-10 people but if there are more, that’s fine.
- Share your Top 10 list, the elevator pitch and your target list of companies with them and ask if they know anyone inside those companies regardless of job title. If they come up empty, ask them if they know anyone who knows someone that might work at any of these companies. The key is to get a list of names of people working in your target companies and a referral by your primary contact.
- From these secondary contacts, you are simply seeking information and advice about your career, not asking them to find a job for you. This makes a meeting much less threatening to them and easier for you.
- With this list, make calls to contact this secondary network with the goal of setting up “informational” discussions about their company/organization. The objective of these meetings is to get the name(s) of key decision makers in departments handling the work you would enjoy doing for their company, getting general exposure for your search or, at the least receiving information that will be helpful in some way.
If your contact is willing to introduce you (a warm call) in one form or another, that’s great! If not, simply thank them for their time and/or for any information they have shared then make a “cold” contact with these key decision makers. (Any sales person will tell you a “warm” call is preferable but a cold call can still lead to a sale.)
SETTING UP THE MEETING
With the key decision maker’s name, it is now time to make the call that most people dread since there is the chance that rejection will occur. This is most understandable, given that few of us enjoy being “rejected,” but if you think of the call as a way to exchange ideas/information with your contact rather than seek a job, your conversation can be less daunting. This is also the only way to reach the above-mentioned “Hidden Job Market” thereby opening up a larger number of job opportunities. Having your call “scripted” can help with the nervousness, but the script should be composed of talking points rather than detail. The points may include:
- Your elevator pitch;
- Why you are calling e.g., “I’m calling at the recommendation of ______to set up a short meeting to get advice regarding my job search.”; and
- Establishment of a meeting date, time and place.
The next step is to map out your strategy for the face-to-face meeting with this decision maker; showing up unprepared is the last thing you want to do. It will reflect poorly on you, as well as lose this person as a potential ally and therefore any further contacts you might receive from the meeting, much less a job opportunity.
What are the keys to a successful meeting?
- First you must establish rapport with the person. Next, understand that this meeting can evolve in two different directions. It can simply be what you stated originally when you called to set it up, an information gathering discussion, or it may evolve into an interview.
- I suggest that getting your host to discuss their business as quickly as possible after the introductory remarks is essential to you in ascertaining whether or not this person may need your services or simply be someone who will be able to refer you on to their network.
- To be able to ask pertinent questions that accomplish this, you must have your “homework” completed. Just as a Sales Rep prepares for a sales call, you need knowledge of the company, its products and organization; basic information that you should have before this meeting.
- Your targets in this meeting are opportunities in the Hidden Market, the middle and bottom layers of the Iceberg. As the person talks about their business, you should be listening for business problems (every company is in the business of solving someone else’s “problems” and, in doing so, has issues that need to be addressed themselves). If you hear these issues come up, you need to ready to sell your “product” as a solution.
- You are also probing for a job requisition that is “in the drawer,” waiting for the right person to come along. (Many managers do not wish to make their open positions public and expose themselves to the barrage of resumes sure to come from public advertising.) At minimum, you are also establishing your credibility with those people so that they will refer you on to others who might be of assistance to you. Therefore, the better prepared for this meeting, the better the results, whether they be in the form of an offer, further interviews or several names to call from your host’s network.
Finding problems needing a solution is the job seeker’s task with qualification questions such as, “If I can do this for you to solve your problem, would you see a value for your organization?” Questions such as this get you closer to convincing a person who did not know they needed you to begin thinking that they can’t do without you. Those who have the job in the drawer, so to speak, start seeing you as the solution provider for whom they have been waiting.
A critical understanding for the job seeker at this stage is how the interview process progresses. See the Interviewing section for a more detailed discussion of this process.
Once you feel you have arrived at the “close,” you are ready to “ask for the business”; seeking agreement that there is a “problem,” you are the “solution,” so “when do I start?” If there is still hesitancy on your host’s part, there must still be an objection you have not addressed. In the real world, you may never get that final objection out in the open and you need to know when to retreat gracefully. You will never know if there is an opportunity for you, however, if you don’t ask.
Note: Closing is a mystery to many non-sales people but when I hear sales people discuss this aspect of the sale, it is described as a natural progression from identification of need, a discussion of solutions and then agreement between the prospect and the sales person that they will move forward to implement that solution. Asking for the business then turns into a step-by-step process that clears away objections once the need has been identified. Obviously if there is not a fit between the prospect’s need and the solution provided, there will be no sale.
At this point you either have an offer or you still may want to work on getting one after the meeting. I am often asked how critical follow-up is and my answer is a resounding “absolutely critical!!” It is the best way to differentiate you in the job market today since so few job seekers actually do it. Follow-up can take a few different forms best determined by the circumstances of each meeting. A simple phone call, a handwritten note, an e-mail or a formal business letter, all may work given these circumstances. Use your best judgment based on the type of communication that works best for the receiver. Incorporated in this follow-up should be a re-statement of the “problem” and “solution” if you are still closing.
If you already have an offer or know that no offer will be extended, a simple thank you will suffice. Don’t ever assume that the person is no longer a resource simply due to an initial rebuff. I know many candidates who have left a favorable impression with a thank you note who are remembered later and called back for an interview.
Also keep in mind that this meeting that we have discussed above could lead to another option, that of the “contract” position. This may take the form of an offer to provide services for a distinct length of time. Your openness to this is a personal decision you need to be ready to make quickly so give it some thought beforehand. What time span are you willing to commit to this type of offer and what hourly rate will you charge? (Keep in mind that there are several ways to pay you and they each may have tax implications best discussed with an appropriate professional tax expert.) This form of offer is being used more extensively in today’s labor market so be ready for it.
Note: A great description of the sales process and how to reach the key decision makers in an organization for those of you who wish to understand the sales process more clearly is in a book titled, Selling to VITO, by Anthony Parinello. If you can identify how Anthony’s description relates to the job search, you have earned the proverbial “Gold Star”!
Let’s try to wrap all I have written into a brief summary. I believe the key element of this discussion revolves around the concept of the sales process and the fact that we are selling a product that will bring a positive impact to the labor market. Each of you must identify your product and be prepared to exercise the sales process to ensure that somebody will take advantage of it.
If you identify where you are in your search with the Five Key Steps that we have discussed and understand that you may end up moving back and forth between these at different times, I maintain that the search will be better organized and therefore more successful.
Instructor and Co-Chair Tammy Kenny, MS, MST, Division of Science and Technology.
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